The following Terms of Business Agreement sets out the basis on which Flock, referred to as ‘We’, ‘Us’, ‘Our’ will provide business services to you as a commercial client of the firm.
Please contact us immediately if there is anything in these terms of business which you do not understand or with which you disagree. We are happy to answer any questions and willing to explain these terms and the reasons for them.
YOU ARE DEEMED TO HAVE ACCEPTED THESE TERMS OF BUSINESS UNLESS YOU ADVISE US OTHERWISE WITHIN 7 DAYS OF RECEIPT.
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Operating Hours – 9-6 Monday - Friday
About us
Flock GmbH is a Registered Intermediary, an insurance agent with authorisation according to § 34 d para. 1 GewO [German Trade Regulation] with registration number: [D-PKLM-NLE3N-49].
The supervisory authority responsible for the activity of Flock GmbH as an insurance agent is the “deutsche Industrie- und Handelskammer (DIHK) e.V.” [German Chamber of Industry and Commerce], Breite Straße 29, 10178 Berlin, The authorisation was issued by the “Handelskammer zu Dortmund” [Dortmund Chamber of Commerce], Märkische Str. 120, 44141 Dortmund Germany Chamber of Commerce],
You can check these details online at www.vermittlerregister.info
Flock GmbH is a wholly-owned subsidiary of Flock Limited who is registered in England and Wales (Company No. 9503380). Registered office 6th Floor, One London Wall, London, United Kingdom, EC2Y 5EB
Our scope of service
We offer a range of insurance products and have access to leading insurers in the marketplace. When we arrange your insurance, we will provide information only about a policy from one or more insurance undertakings. We will act on behalf of the insurer when arranging your insurance.
Protecting your information
We take your privacy extremely seriously and we will only use your personal details in line with our Privacy Policy. Please read our Privacy Policy carefully and contact us immediately if you have any queries. Where necessary, for example where we would like to use your data for some marketing purposes, we shall ask for your specific consent to do so. Your personal information includes all of the details you have given us to process your insurance policy (we will not ask for more information than is necessary). We may share your data with Third Parties for the provision and ongoing performance of your insurance policy. Your data may be transferred outside the UK. We will not sell, rent or trade your data under any circumstances. All of the personal information you supply to us will be handled strictly in accordance with the applicable Data Protection regulations and legislation.
Fair Processing Notice
In your dealings with us you may provide us with information that may include data that is known as personal data. We will process your personal data to allow us to provide you with our services in quoting for, arranging and administering your insurances. Such data will also be used to manage future communications between ourselves about insurance, where you have agreed, or in circumstances where to do so will be in our mutual interests. Please email support@flockcover.com or speak to one of our staff if you want to opt out of such communications. We will only grant access to or share your data within our firm, with other authorised third parties and product and service providers such as insurers where we are entitled to do so by law under lawful data processing. If you require further information on how we process your data, please click here to see our Privacy Notice.
How to claim
You can notify a claim online or via the mobile app at any time. This should be done as soon as you become aware of any incident which could give rise to a claim which is in accordance with the terms of your policy. If in doubt about how to notify a claim please contact us directly.
Fees and charges
The total premium cost includes Insurance Premium Tax as stated in your policy documents and includes a Distribution Fee from our payment partner Stripe. The fee is currently 1.4% + 20p for major European Cards. For more information see here.
Our earnings
When we sell you a policy the insurer pays us a percentage commission from the total premium that you are charged. If the type of policy we sell reaches specific profit targets the insurer may also pay us an additional bonus.
You are entitled, at any time, to request information regarding any commission which we may have received as a result of placing your insurance business or arranging premium finance.
Please be assured that at no time will the way in which we are remunerated conflict with our responsibilities to meet your needs and treat you fairly.
Block transfers
In respect of some classes of insurance, we may operate block insurance arrangements in order to provide competitive terms. This is where we place all insurances of a certain type with one insurer who can provide particularly competitive terms for all our customers. On occasions, it will be necessary for us to transfer such blocks from one insurer to another where this is beneficial for our clients. This Terms of Business Agreement constitutes both your acceptance that we may do this and your prior request for us so to do.
Protecting your money
Prior to your premium being forwarded to the insurer (or forwarded to you in the event of a premium refund), we hold your money as an agent of the insurer with which we arrange your insurance. Where we hold premium as the agent of the insurer it is regarded as received by the insurer.
We may transfer your premiums to the insurer through another party, such as a broker or underwriting agent for the purposes of effecting a transaction.
By accepting this Terms of Business Agreement, you are giving your consent for us to treat your money in this way. Please notify us immediately if you have any objection or query.
Complaints
It is our intention to provide a high level of service at all times. However, if you have reason to make a complaint about our service you should contact us immediately using the contact details on the first page of this document.
You may be entitled to refer the matter subsequently to the Insurance Ombudsman e.V. P.O. Box 08 06 32 10006 Berlin. www.versicherungsombudsmann.de
The European Union provides a platform for online dispute resolution (OS platform), which you can find at: http://ec.europa.eu/consumers/odr/ find.
Money laundering/Proceeds of crime
We are obliged to report to the appropriate enforcement agency any suspicion of money laundering or terrorist financing activity and we are prohibited from disclosing any such report.
Adequacy of insurance values
It is the responsibility of the insured to ensure that all sums insured and policy limits are adequate. It is strongly recommended that the appropriate Professional (e.g. Surveyor/Accountant) be consulted to ensure that the sums insured and limits under the policy are suitable.
Conflicts of interest/Customers best interests
When acting for you as your agent in arranging your insurance and assisting you in the event of a claim; we will always act honestly, fairly and professionally ensuring your best interests are our priority. In certain circumstances, we may act for and owe duties of care to insurers and/or other parties. Where we become aware of any actual or potential conflict of interest with our duty to you, we will inform you of the situation and the options available to you before we proceed.
Insurer security
The insurers we use are regulated and are required to have adequate capital resources. However, we cannot guarantee the solvency of any insurer we place business with. An insolvent insurer may be unable to pay claims or may be unable to pay them in full and you may have to pay a further premium to pay for alternative insurance cover.
Termination
You or we may terminate authority to act in connection with your insurance arrangements at any time. Notice of termination must be given in writing and will be without prejudice to the completion of any transactions already commenced. Any business currently in progress will be completed unless we receive instructions to the contrary. Any premiums or fees outstanding will become payable immediately. In circumstances where we feel we cannot continue providing services to you, we will give you a minimum of 7 days’ notice.